Fact Sheet 6 - Temporary Events Notices (TEN)
A Temporary Event Notice (TEN) is a notification given by an individual to Lancaster City Council giving notice of an event that is to take place. TENs replace the existing 'occasional permissions' and 'occasional licences' systems and relate to temporary events with less than 500 (i.e. no more than 499) attendees where 'licensable activities' are planned to take place.
Licensable activities are:
- The sale of alcohol by retail
- The supply of alcohol by or on behalf of a club to, or to the order of, a member of a club
- The provision of regulated entertainment
- The provision of late night refreshment (i.e. the provision of hot food or drink for consumption on or off premises between 23.00 hours and 05.00 hours)
Criteria for TENs
- The person giving the Temporary Event Notice is known as the Premises User.
- The premises user must be over 18 years old
- Personal licence holders may give up to 50 notices per year
- Non personal licence holders may only give up to 5 notices per year
- Each event may last no more than seven days and there must be at least 24 hours between events.
- No premises may be used more than twelve times per calendar year.
- No premises may be used for greater than 15 days per calendar year in total (please note that an event that extends past midnight counts as two of the fifteen days).
- No more than 499 persons attending the event
Provided that the criteria set out above are met, only the police may intervene to prevent an event covered by a TEN notice taking place or agree a modification of the arrangements for such an event and then only on crime prevention grounds.
In circumstances where the above criteria are not met a full Premises Licence will be required.
Procedure for giving a Temporary Event Notice
The Premises User will be required to provide both Lancaster City Council and the Police with a notice at least ten working days prior to the event commencement date. Lancaster City Council encourages premises users wherever possible to give notice earlier than the 10 working days limit to ensure that there are no delays.
The notice must include:
- The licensable activities that will take place
- The period during which it is proposed to use the premises for those activities
- The times during the event period when licensable activities are to take place
- The maximum number of persons to be allowed on the premises at any one time (not exceeding 499)
- If the supply of alcohol is involved, whether the supplies will be for consumption on or off the premises or both
- Where the licensable activities include the supply of alcohol, the condition that all such supplies are made by or under the authority of the premises user
Lancaster City Council will either acknowledge receipt of the notice or, in consideration of any police objection, provide a counter notice saying that the event cannot go ahead.
There is also a ‘late’ TEN which can be given up to five working days but no earlier than nine working days before the event.
Late TENs are intended to be used by premises users who are required for reasons outside their control to, for example, change the venue at short notice. They should be used in exceptional circumstances.
A late TEN given later than five working days before the event will be returned as void and your activities will not be authorised.
If the premises where the event is to be held is in areas covered by two or more local authorities applications must be made to each authority.
If the Police believe that allowing the event will undermine the licensing objective on preventing crime and disorder, they must, no later than 48 hours after being given a copy of the TEN, give the premises user and the Lancaster City Council an objection notice.
The Police with the agreement of the premises user can modify the TEN in which case the counter notice issued by Lancaster City Council will be withdrawn.
Otherwise Lancaster City Council must hold a hearing to consider the notice at least 24 hrs before the event.
Discussions prior to submitting a TEN
Where it is proposed to hold a major event, organisers are asked to contact Lancaster City Council at an early stage before a formal notice is made. This will enable the Police to consider and discuss with organisers their operating schedule and avoid potential objections and hold ups.
The giving of a Temporary Event Notice does not relieve the premises user from any requirements under planning law for appropriate planning permission where it is required
Under the Act it will be unlawful to allow any unaccompanied child under the age of 16 to be present on premises where the TEN is exclusively or primarily used for supply and consumption of alcohol.
It will also be unlawful to permit children under 16 not accompanied by an adult between 00.00 hours (midnight) and 05.00 hours into any premises operating under a TEN supplying alcohol for consumption.
The police have the power to close down events with no notice on grounds of disorder, the likelihood of disorder or because of public nuisance caused by noise coming from the premises.
TENs for premises that already hold a Premises Licence
TENs can be given for premises that already hold a Premises Licence or a Club Premises Certificate. For example to use a pub for an event involving regulated entertainment such as for a wedding, where the premises licence does not authorise such a provision of regulated entertainment. Also it could be used where the premises wants to stay open later than is specified on their Premises Licence for a particular event.
How to apply
Apply online for a Temporary Eevent Notice
Alternatively see the Home Office website for Temporary events information and application forms.