Public Participation at Council Meetings
General Information and Registration
The aim of this process is to give members of the public the opportunity to raise issues of concern in the Lancaster District.
Who can you ask?
Members of the public may ask questions of Members of the Cabinet, the Chairman of a Committee or the Chairman of an Overview and Scrutiny meeting, at ordinary meetings of the Council.
What can you ask?
You can ask any question as long as it relates to local issues and affects the Lancaster District.
What can’t you ask?
The Chief Executive may reject a question if it:
- Is not about a matter that Lancaster City Council is responsible for or doesn’t affect the district
- Is defamatory, frivolous or offensive
- Refers to applications for or objections to planning permission or any licence, notice or order issued, served or made by the council
- Is substantially the same question which has been put at a meeting of the council in the past 6 months
- Concerns confidential or exempt information
If your question is rejected you will be told of the reason why.
Addressing the Council
A resident of Lancaster City Council may present a petition or address which is relevant to matters that the City Council is responsible for or which affects the Lancaster District.
This excludes petitions regarding planning permission and any licence, notice or order issued, served or made by the Council.
How to register
If you wish to ask a question at a meeting of Council you will need to give notice. You can do this by delivering the question in writing or by e-mail to the Chief Executive no later than 12 noon, 3 working days before the day of the meeting.
To present a petition or address you must give at least 7 working days notice to the Chief Executive, at the address below. Your petition / address must be submitted in writing.
Lancaster City Council
Each question or petition must be accompanied by the name and address of the questioner and must name the Member of Cabinet or Chairman to whom it is to be put.
Late requests to speak will not be considered.
If you are unable to be present at the meeting to ask your question, you may request that the Chairman ask the question on your behalf. The Chairman may ask the question on your behalf, indicate that a written reply will be given or decide, in your absence, that the question will not be dealt with.
At any one meeting no person may submit more than one question and no more than two questions may be asked on behalf of one organisation.
All questions received are recorded and are open to public inspection and the question is immediately sent to the Member to whom it is put.
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Procedure on the day of the meeting
If you are asking a question
- You must arrive at the meeting at least 15 minutes before the start, and make yourself known to the Democratic Support Officer present.
- Questions will be asked in the order that they were received, although the Chairman may group similar questions together.
- When it is time to ask your question, the Chairman will invite you to put the question to the Member. There is a time limit of 2 minutes to ask your question.
- Unless the Chairman decides otherwise, no discussion will take place on any question.
- You may also ask one supplementary question without notice to the Member that has answered your original question.
- The supplementary question also has a time limit of 2 minutes and must arise directly from the original question.
- The response to your question will have a time limit of 3 minutes.
- Some questions can not be answered during the meeting, either because of lack of time or non-attendance of the Member to whom the question was asked. These questions will be answered in writing.
Public question time at council meetings should not exceed 30 minutes in duration.
If you are presenting a petition or address
- Petitions and addresses will also be presented in the order they are received.
- You will be given the opportunity to present your petition or address. You will have a 5 minute time limit to do so. You must submit a written copy of your address beforehand and your speech must reflect what you indicated you would like to speak on.
- Following your address/petition the appropriate Member will be given the opportunity to respond for no more than 5 minutes.
- Your petition/address may be referred to the next convenient meeting of the relevant Council body if deemed necessary.
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