Events on council land

How to apply for permission to hold an event on land owned by the council

Calendar of events on council land

If you want to hold an event on land owned by the council, you will need our permission. To apply for permission, contact Customer Services (details below) to make a provisional booking. You will be sent a confirmation email of your provisional booking and an application form.

Applications must be received a minimum of 28 days before your event. If your event involves road closures, premises licences, temporary event notices or referral to the event safety advisory group (ESAG) we will require at least eight weeks notice in order for permissions to be obtained.

Before planning your event, please make sure that the land you want to use is available and suitable for the type of event you are proposing. Current and provisional event bookings on council land are listed on the events calendar on this page.


How to apply for permission

  1. Contact us on 01524 414251 or customerservices@lancaster.gov.uk
  2. We will add your provisional booking to the events calendar and send you a confirmation email and booking form
  3. Read the event booking guidance notes below and complete and return the booking form and supporting documentation to us

To enable us to process your application, it is essential we have the following items:

  • Booking form (signed)
  • Risk assessment
  • Public liability insurance (with limit of indemnity of £5million or above)

And if applicable:

Please remember that we must receive your booking form and all supporting documents a minimum of 28 days before your event (eight weeks for larger events).

What happens next

Once submitted, your application will be reviewed and you should receive a response within five working days. You will be informed as soon as possible if your event is not approved, changes need to be made or if additional information is required.


Event safety - your responsibilities

As the event organiser, you have overall responsibility for making sure that the event proceeds safely and without incident. If you don’t have experience in the preparation of event safety plans and risk assessments, you should consider engaging a professional health and safety advisor to do this for you.

Referrals to ESAG

Depending on the nature of your event, it may be that you have to attend a meeting with the Event Safety Advisory Group (ESAG) to discuss your proposal. Please refer to the ESAG referral criteria (PDF, 361KB) which should give you some guidance on whether your event needs to be referred.

Events at Williamson Park

If you want to hold an event at Williamson Park you will need to contact the park directly. For further information please visit the Williamson Park page.

Last updated: 17 August 2017